---
title: "How to Set Up Calendar"
description: "To use Calendar, you need at least one service and one specialist configured."
canonical_url: https://chatfuel.com/docs/calendar/how-to-set-up-calendar
markdown_url: https://chatfuel.com/docs/calendar/how-to-set-up-calendar.md
last_updated: 2026-08-12
lang: en
site: https://chatfuel.com/docs
llms_txt: https://chatfuel.com/llms.txt
---

# How to Set Up Calendar

To use Calendar, you need at least one service and one specialist configured.

To use [Calendar](https://chatfuel.com/docs/calendar/calendar), you need at least one service and one specialist configured. Open **Calendar** in the left sidebar, then go to the **Settings** tab.

## Set it up in Calendar [#set-it-up-in-calendar]

### Step 1: Add Services [#step-1-add-services]

Services are required — Calendar needs at least one service to function. Services define what can be booked and how long each booking lasts.

1. In Your business, open the **Services** tab.
2. Click **Add service**.
3. Fill in the fields:
   * **Service name** (required)
   * **Duration** (required) — used to calculate the booking end time automatically
   * **Price** (optional) — supports multiple currencies
   * **Description** (optional) — helps AI agents answer customer questions about the service
4. Click **Save**.

Repeat for each service you offer. You can add as many services as needed.

> **Note:** You cannot delete a service that has future bookings. If you want to stop offering a service, disable its availability so it won't appear for new bookings.

### Step 2: Add Specialists [#step-2-add-specialists]

Specialists are required — bookings need someone to be assigned to. Specialists are the team members who deliver your services (barbers, trainers, therapists, coaches, etc.).

1. In Your business, open the **Specialists** tab.
2. Click **Add specialist**.

Each specialist has three tabs to fill in:

#### Details tab [#details-tab]

* **Photo** — a quality photo increases booking rates
* **Name** (required) and last name
* **Description** — helps AI personalize responses when customers ask about the team

#### Services provided tab [#services-provided-tab]

Select which services this specialist can deliver. A specialist will only be available for booking if they have at least one service assigned. If you need AI to handle autobooking, this is how it matches customers with the right person.

#### Working hours tab [#working-hours-tab]

Set the specialist's individual schedule:

1. Enable the days they work.
2. Set start and end times for each working day.
3. To add a break (e.g., lunch), click **Add shift** and set a second time range for the afternoon.

Working hours cannot exceed your business working hours. AI will only offer time slots that fall within a specialist's schedule.

4. Click **Save** when done.

Repeat for each specialist on your team.

## Or ask the AI Co-Worker [#or-ask-the-ai-co-worker]

Tell the [AI Co-Worker](https://chatfuel.com/docs/ai-features/what-the-ai-co-worker-can-do-for-you) what you want in chat:

*"Add a 1-hour massage service for $50 and a specialist named Carla, working Mon–Fri 9–6."*

It updates your services and specialists (including their working hours) and confirms what it set.

## What's next [#whats-next]

Once Services and Specialists are set up, you're ready to create bookings. Go to the **Calendar** view, click any time slot or the **+** button, and fill out the booking form.

To customize the confirmation and reminder messages sent to customers, see [Calendar Reminders](https://chatfuel.com/docs/calendar/calendar-reminders).

To have Fuely AI handle scheduling conversations and create bookings automatically, see [How to Set Up AI Autobooking](https://chatfuel.com/docs/ai-features/how-to-set-up-ai-autobooking).